1. Purpose
   The purpose of this policy is to delineate purchasing authority and to prescribe the Board’s intention with regard to purchasing goods and services for the District.

2. Policy
   It is the policy of the Board of Education of Northeast Technology Center District 11 that the authority for approving purchase orders is delegated to the Superintendent, Deputy Superintendent, & Business Manager hereafter called Purchasing Officer. Purchasing Officer will obtain supplies, equipment and services in accordance with State Law, this policy, and sound purchasing procedures. Assistant Superintendent will review requests for instructional, resale, & custodial supplies prior to approval by Purchasing Officer.
   
   The Board delegates authority to the Superintendent/Business Manager to make minor adjustments in the total costs as compared to the encumbrance authorized by an amount not to exceed ten percent.
   
   In carrying out this policy, the Purchasing Officer will approve purchase awards for the most favorable and suitable offers.
   
   It is the Board’s intention to purchase from a local supplier whenever goods and services of equal quality, competitive prices and responsible delivery schedules exist.
   
   Any employee making an unauthorized purchase will be held responsible for paying the bill for those goods and services.
   
   It is the Administration’s policy to retain all E-Rate records for a period of five years after the last date of service in accordance with FCC Fifth Report and Order (Para. 47, FCC 04-190, Adopted August 4, 2004).

3. E-Rate Procurement Policy
   In selecting service providers for all eligible goods and/or services for which Universal Service Fund (E-Rate) support will be requested, the Administration shall:

   1. Make a request for competitive bids for all eligible goods and/or services for which Universal Service Fund support will be requested and comply with applicable state and local procurement processes included in its documented policies and procedures.

   2. Wait at least four weeks after the posting date of the FCC Form 470 on the USAC Schools and Libraries website before making commitments with the selected service providers.

   3. Consider all bids submitted and select the most cost-effective service offering, with price being the primary factor considered.

   4. Keep control of the competitive bidding process by not surrendering control to a service provider who is participating in the bidding process and not including service provider contact information on the FCC Forms 470.

Approved by the Board of Education on July 15, 2002
Amended March 11, 2004
Amended December 3, 2007
Amended July 2, 2008